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Send Automatic New Post Notification Emails using Icegram Express

How would your email subscribers know that you have added a new post? That's right, you need to notify them about it. Learn how to send new post notification posts with automation.

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Last updated on December 20, 2022

Blogging is an essential tool for every business. However, it’s not only about writing blogs and leaving it there that does the magic. Once a blog is published, you need to go out and promote it so that it goes viral.

First, promoting new articles to your subscribers

You may promote your blog on different platforms like Facebook, Twitter, Linkedin, various forums, etc., and each will get you visitors. But the most profitable way of getting traffic is banking on the people that are already present on your list.

Your subscribers will definitely be more loyal than a random visitor that visits a Facebook group. So before you go ahead and promote your blog elsewhere, we advise you to promote it to your own subscriber list first.

If you want to notify your email subscribers about new posts on your WordPress blog, you can use a plugin like Icegram Express to automate the process. With Icegram Express, you can easily set up automatic notifications that will be sent to your subscribers as soon as a new post is published on your blog.

So, using Icegram Express plugin, an automatic notification email can be sent to your subscribers as soon as a post is published on your blog. This automation not only saves tons of your time but also makes the entire process stress-free and simple.

Here’s how to set it up

This is a simple configuration.

Step 1 – Go to your WordPress Dashboard > Icegram Express > Campaigns

Icegram Express campaigns
Icegram Express > Campaigns

Step 2 – Click on Create Post Notification

Icegram Express campaigns new post notification
Icegram Express campaigns new post notification

Step 3 – Select one or more lists you want to send the post notification.

Step 4 – Select an email Template from the dropdown. If you don’t want to use an existing email template, you can create your own.

Icegram Express select post notification
Icegram Express select post notification

Step 5 – Select Post Category for which you want to send the post notification. So, whenever a post is published, it will check the post categories and match them with the post notification. If it matches, it will send a notification for that post.

If you want to send the notification for all posts irrespective of categories, select All Categories. It will also consider all categories which will create after creating this post notification.

Step 6 – If you want to send the post notification for Custom Post Types (CPT), then select custom post types.

It will send the post notification when selected custom post type is published. Please note, it won’t match categories for custom post types.

Step 7 – Click Save Changes

That’s it. You are done!

Note: The email templates for sending automatic notifications will be dynamic and it will contain keywords.

For example:

Email Subject – New post published {{POSTTITLE}}

{{POSTTITLE}} – will automatically pull in the title of the post that has been published. Thus saving you time and energy of doing it manually.

Know about available Post Notification keywords

This can save you time and effort, and allow you to focus on other tasks like writing more blog posts or promoting your blog on social media. To set up automatic new post notifications with Icegram Express, you will need to go to the plugin’s campaigns page in your WordPress dashboard, click on “Create Post Notification,” select the email lists and templates you want to use, and choose the post categories or custom post types for which you want to send notifications.

Once you have set up your notifications, they will be sent automatically every time a new post is published on your blog, keeping your subscribers up to date and engaged with your content.

Do It Yourself

Go ahead, set up your own email notification once and watch as it will get you ongoing traffic.

And with the time you saved, better utilize it for writing more blogs, promotion on social media or simply spend time with family.

28 thoughts on “Send Automatic New Post Notification Emails using Icegram Express

  1. When someone writes an post he/she keeps the image of a user
    in his/her mind that how a user can know it. So that’s why this piece of
    writing is great. Thanks!

  2. Very informative article. Thanks for sharing

  3. What is select status? I can’t find any documentation on what it does

    1. Hello Adam,

      I am really very sorry for the long delay in the response. In case you are still looking for an answer, this option is to activate/deactivate the post notification emails. If it is Active it will send notification emails to your list.

      Thank You!

  4. For some reason, my posts are not generating this auto email?

    1. Hello,

      Sorry for the long delay in the response from our side. Could you let us know if you are still facing this issue or not?
      We will be happy to help you.

      Thank You!

  5. it does not work. In report show that post notification has sent successfully but in actual it didn’t deliver to the subscriber

    1. Hello Swaroop,

      Sorry to hear that you are facing issues with email delivery.
      Could you let us know if the test email is working fine and reaching your inbox or not? You can check it from Email Subscribers > Settings > Email Sending.
      Also, please take a look at the Incorrect From Headers section of this article.
      If the still persists, you can contact us here.

  6. HI! My post notifications are not sending! I tried all the possible ways I could but it’s not helping. Please help!

    1. Hi there,

      Sorry to hear that you are facing issues with email sending. Could you let us know if the reports are being created or not on the Email Subscribers > Reports screen for the post you publish? If yes, please try clicking on Send link and see if the emails gets sent out.

      If the reports are not being generated, please check if the campaign has been set up correctly and is active on the Campaigns screen.
      If the issue persists, please contact us here so that we debug and see what can be the issue.

      Thank You!

  7. What would make posts stay in queue or not be sent to subscribers in a timely manner? I have a campaign from 7 hours ago which still has not been sent.

    1. Hello Brittney,

      Are the emails still in queue? If yes, please contact us here on our support channel so that we can take a look at this issue and try our best to fix it.

      Thank You!

  8. I’m actually having the reverse problem to the above. My subscribers are getting 10 and 12 email notifications when a post is published. I’ve tried everything I can think of to resolve the problem but it keeps happening, and they are NOT happy about it. Any ideas?

    1. Hello Amy,

      Sorry for the inconvenience caused to you. Could you let us know which version of Email Subscribers are you currently using? In case, it is not the latest version, we would recommend you to upgrade to the latest one. And If you have the latest version of Email Subscribers ( and WordPress (5.7) and are still facing the issues, please contact us here.

      Thank You!

  9. I am not getting any email to my mail id ….. If i add any new post….. Why is this happening?

    1. Hello Nirmal,

      Have you followed the same steps as mentioned above? Also, when you publish a post do you see any report created on the Report screen?
      If yes, does it show status as completed? If the answers to both the questions are yes, then you might also need to send a test email in order to check if the emails are being sent or not. If the issue persists, please contact us here

  10. Great Article! However, my subscribers are not getting their post notification emails immediately I publish a post on my site. Why setting up the campaign as explained in this article, I saw a section where to choose when to send the emails tagged “schedules at”, at by default it was set to 12:00AM at this is actually when my subscribers receive the emails for all post published. I don’t want the emails to be sent by scheduling, I want them to receive IMMEDIATELY a post is published on the site. Can that be done? Thank you!

    1. Hello Abdul-Azeez,

      Can you access or change the option ‘schedules at’? That option is a part of Pro plan and by default it is not scheduled. In the lite version it works like this, whenever a post is published a report is generated for the same with the status ‘In Queue’. But the emails are sent in batches and whenever there is a visitor on your website a batch is sent ( we use WordPress-Cron to send batches of emails in the free version). In order to automate this process, you can either setup cron on your server or upgrade to any Premium plan of Email Subscribers. If you are already using premium version and are still facing the issues then please contact us here

      I hope this helps.
      Thank You!

  11. Hi! When I publish a new post the notification emails stays in queue instead of sending directly to my subscribers. How can I fix that? Thank you!

    1. Hello Lisa,

      The lite version of the plugin triggers emails based on the traffic you have on your website. We use WP-Cron which checks for pending emails and sends a batch of emails whenever a visitor visits your website. In the premium version, this is handled by the plugin itself so it sends emails at frequent intervals (usually 15mins). If you are using premium version and are still facing the problems with the email sending then please contact us here

  12. Hello!

    How to temporarly stop the post notifications allowing some particular posts to be published without notifications?

    1. Hello Albert,

      You can disable the toggle switch of the post notification from the Campaign screen while publishing the posts.

      Hope this helps.
      Thank You!

  13. Hello, i m facing issues like, if I m creating a new blog so notification is not receiving at the subscriber end. can you pls give me solution for this.

    1. Hi Shradha,

      What is the status of the campaign on the Reports screen. Are all the emails sent? Also please check if you are receiving this test email or not. If it is shows that the test email has been sent successfully but still you have not received it in the inbox/spam then the reason could be due to Incorrect From headers.

  14. Post notification does not work. Test email works, preview works, header ok, sender ok. Manual checking returns:
    Please fix, thanks

    1. Hi Tom,

      Could you tell us how many emails have sent as of now and does any email gets sent when you check it manually?

      We might need further details in order to check this. Could you please send us your query here. Once we receive the email, we will get back to you within 24hrs

  15. Hello,
    post notifications work too good – I’m getting mails for every published post including scheduled posts. How can I disable this behavior? Subscribers doesn’t need to know that some posts are planned to be published in 2 weeks or so 😉

    Thanks in advance

    1. Hi Tobias,

      The notifications go out only when the post is published. So no matter if the post is scheduled, the notification email will only be sent after it is published.

      You can contact us here in case it is not working as explained above. We will look into it

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